The Truth About Open Offices. Set ground rules around desk etiquette. These workstations are not assigned to any particular employee or group, and will be shared on an as needed basis with visitors. As companies increasingly embrace hybrid workplaces that will see fewer employees in the office, it's easy to understand why many. hoteling. A September 2020 CBRE survey found that although 57% of workplaces had assigned seating prior to the pandemic, only 10% plan to continue assigned seating in the future. Instead of having an assigned workstation, employees can reserve a desk just for the days that they are in the office. Consider Instituting a BYOD Policy. However, that means sharing more than just space. If we are considering all the benefits of implementing office hoteling in the coworking system, the biggest ones would be: Better management of coworking space. Hoteling. Think about buying tickets to the theater or a sporting event. Generally speaking, dress code etiquette in the workplace follows two basic rules: clean and covered. Before you choose a place to set up your office hoteling setup, make sure the areas you have selected have the right equipment and technology tools. Whereas hot desking can be something of a free-for-all, office hoteling is a more structured reservation. Prior to their engagement with SCG, athenahealth already had 144,724 data points in their hands. Implementing a hoteling program. In short, office hoteling is the elimination of assigned seating in a workspace which allows members to reserve office space for whatever suits the type of work they need to do, on a daily basis. hotels in Canada. Collaboration is a key reason businesses are heading back to the office. ‘Agile’ designs gain favor in the quest to optimize space. )A hybrid office design can enhance employee productivity by providing a comfortable and efficient workspace. 6 Open House Etiquette Tips starting with waiting your turn, photos, furiture and more. S. Desk-sharing necessitates establishing work zones, such as those for project-based ventures, small-group sessions, casual meetings, uninterrupted work, and phone calls. Most of their employees areEquipment. SpaceIQ gives you added control over hotel desks to meet COVID. Whether you work in a cubicle or in an open workspace, follow these 5 basic etiquette rules to treat your coworkers with the respect they expect in a business setting. Desk hoteling, a harbinger of increased productivity, brings forth a multitude of benefits. Unlike an agile space that groups might flex into and out of freely, conference rooms need to be booked. That’s the basis for understanding correct usage of both words. Allow your employees to have space. Its features include booking desks and rooms, membership management, and billing and payment processing. Workers can reserve a single desk, meeting room, or shared space for a set amount of time, similar to a hotel. Office Hoteling Software: An Overview. 1. This includes training staff on any new scheduling software and communicating general policies and procedures for sharing desks. 1. It’s the golden rule of life—treat others as you want to be treated. Now you can simplify conference room reservations with our web-based software. ( a) First utilize space in Government-owned and Government-leased buildings; and. Office Hoteling is the practice of allowing your employees or outside guests to reserve workspace at your location for a set amount of time. In addition, employees can see and manage their bookings without leaving Microsoft Teams. Office Hoteling Etiquette: The Key to Success Office design plans are rapidly evolving in today’s digital world. Even if there is a room filled with unoccupied desks and empty workstations, an employee cannot just sit there or take up space. Develop a positive business relationship with Your Guests. In. Offer cloud document storage. Gone are the days when we had to sneak out to run an errand during lunch. Instead, they may ‘reserve’ an open seat or book one on a first-come, first-serve basis. [Shot of an open-concept office space. 795. Your workers should use a working station as long as they need it, but after that, they should free the spot for the next person. Hot Desking Etiquette: Dos and Don’ts. Hoteling is an alternative work arrangement in which employees work in one primary facility part of the time and at one or more alternative worksites the rest of the time. The office should have access to and know where there is an ample stock of soap, tissue and paper towels in case the bathroom runs out during the day. That said, using flexible office neighborhoods is usually a. Technology is pivotal here, and companies that opt for office hoteling vs hot desking typically use hybrid workplace management platforms to steer this process. Spontaneous and sensitive creativity. This means cleaning off any personal items, throwing away any garbage, and wiping everything down with a sanitary wipe, including the mouse and keyboard. Office hoteling is a way of managing office space on an impermanent but regular basis. 1. Furthermore, your teams will be very grateful too. Moving and shaking at the office. If you've worked in public accounting, particularly as an auditor, you're very familiar with this phenomenon (commonly known as "hoteling"), yet. As the hybrid work model is increasingly embraced, it seems apparent that law firm employees will continue to work from home for part of the workweek, and firms will implement hoteling strategies to maximize density and accommodate growth. + Housekeeping. In most cases though, it is part of a larger hybrid workplace management. And without any way of knowing where others are, employees may waste valuable time walking around looking for someone they need. Keep in mind that remote workers may actually be saving the company resources by not taking up physical space and resources. Office hoteling is a new trend that is adapting to the modern age by creating dynamic workplaces that are more flexible. Avoid Using Products or Eating Foods With Strong. Office hoteling includes pre-booking and checking into a concierge for an office as you would at a hotel for a room. Pros of Office Hoteling Saving Money on Your Office Space. Similarly to a traditional hotel, workers are expected to book a desk in advance, usually through a software program (there are even free desk booking tools ). Post navigation ← Chicago Office Space Market Update Office Space: Details to Inspect Before Signing a New. I wanted to take a moment to express my heartfelt appreciation for your continued hard work and dedication to our company’s success. With a proper hybrid workplace strategy and technology, you can save a ton of money and dramatically improve the workplace experience for your employees. Here are potential drawbacks to consider: Disruptions and confusion: An office with a reservation system will likely have more disruptions than a permanent desk layout. Some things to consider defining include: Offices without assigned desks can be a jarring experience for employees. In Canada, hotels generally expect tips. The desk hoteling. Enables employees to manage their on-site visits based on their. The person must check in with the software or whoever oversees booking before doing so. Reserve only the. Avoid powerful scents in colognes, perfumes and lotions. Here’s a quick refresher on the do and don’ts for meeting room governance. g. Share. Hoteling and flexible space. You should make sure that all employees know the new way of working within the office hoteling, including desk booking policies and how to use the desk booking software. Hoteling is one workplace practice that is enjoying a resurgence as a hybrid option for many organizations. 2. Dos for Managers Expert Etiquette Rules and Best Practices When Working in a Coworking Space. Implementing office hoteling can significantly increase telework initiatives. For companies looking to connect people and spaces . Your office space is utilized much better. Facility managers (FMs) who need to optimize for hybrid work may turn to reverse hoteling if they need to offer permanent, assigned desks along with more flexible options. Make sure these six pillars are universally understood (and followed) by employees. by use case; Coworking Management . Ideal for organizations of all sizes. by Caleb Newquist. Your. OfficeRnD Analytics allows you to uncover trends in space usage. As companies increasingly embrace hybrid workplaces that will see fewer employees in the office, it's easy to understand why many are contemplating an office hoteling model that ditches assigned. By creating a hybrid workplace environment where employees split time at home, the office space previously needed to house an entire company will no longer be. Assigned seating is ingrained in almost everything we do. We have many employees that are freelance journalists for us and therefore we aim to have some form of hot desking/office hoteling implemented. Instead, many are embracing hot desking or office hoteling. Consider wayfinding options for large offices. In the event an employee tests positive for COVID-19, our solution can help identify which workspaces were used by that employee and which colleagues may have come into contact with them so the appropriate actions can be undertaken. Make sure everyone understands and observes the office etiquette standards, and you’ll maintain a. We’ve seen inside the messiness of everyone’s lives and appreciated that freedom over. by Caleb Newquist. Hot desking is also known as hoteling; office management uses this technique to set up dynamic schedules for their workers. The ability to determine what desk,. 2 How to Create Hoteling Office Space. An edited version of their conversation follows. Invest in a great desk booking system. Office hoteling is an alternative work arrangement that allows employees to reserve a desk or office space based on availability. Request Hoteling Demo. 4 4. Out-of-the-box integrations for, Jira, Office 365, Slack, EMS and more. Reverse hoteling is a type of flexible seating that many offices might find too limiting to actually be useful. Sharing a desk is not a new concept. 1. As the name suggests, it’s similar to booking a hotel. See moreThe main idea of office hoteling best practices is temporary occupancy. 4. Though hoteling has been around for some time — Crain’s Chicago Business reported on IBM’s switch to a desk reservation system in 1994 — the trend has recently picked up steam. Desk booking is the act of providing shared, bookable desks and workspaces throughout the workplace. Communicate Rules & Expectations. Optimize your workspace and operations with data. It allows organizations to minimize unused office space while still providing hybrid workers a place to work and collaborate in person. Tools like Skedda with Google Calendar allow you to schedule your workstations. Keep these problems in-check and employees will reap the benefits. It ushers in an era where employees commence their work promptly, unburdened by the struggle for workspace and unnecessary delays. Hoteling is a key tactic to keeping employees as safe as possible when they return to work. Before we begin, note that the terms “hoteling”, “desk hoteling”, and “office hoteling” are synonyms and are used interchangeably throughout the article. At EY, employees spending most of their working hours on the road or telecommuting from home would call the "office concierge" to. Many companies have looked to office hoteling as a means to cut square footage and save on rent, but Benjamin Osgood, founder and managing director at San Francisco-based Recreate Commercial Real. The nature of a hoteling office and activity based work is centered upon the concept of mobility. By sharing space, facility -related costs are reduced. Hot desking etiquette is a recent trend in both large and small businesses. Too often, businesses rush into hot desking for more immediate benefits like saving costs and increased flexibility. Shared office environments require added diligence. An automated check-in and check-out experience will increase guest and visitor satisfaction. You will schedule your reservation for the desired desk on a certain day and hour. There’s a reason this is one of the very first tips: Cloud document storage is absolutely essential for desk hoteling to be effective, because it allows employees to work anywhere they have an internet connection. Informal codes of office hoteling etiquette are emerging, with advice like reserving only what you need, leaving it better than you found it and being mindful of co-workers. 1. Employees need to feel untethered to any particular space. train your employeesThe office implemented a hoteling program, as part of a larger mobile workforce program, to reduce space and costs, enhance productivity, collaboration and improve the staff’s work-life balance at its Washington, D. Deskbird. 3. Office Hoteling Etiquette: The Key to Success . Abrupt change can be difficult for many people. 1. spaceiq. Anxiety and discomfort over picking a random seat. The benefits of office hoteling are vast and varied. Hot desking is a desk sharing arrangement where employees can reserve a desk for the day or hour, either in advance or onsite. Office hoteling means having workspaces and conference rooms available for employees to reserve or claim in advance or during the workday, instead of the traditional permanent seating. The dos and don'ts of hot-desking etiquette are listed below. If the workspace has a permanent user, DeskFlex shows blue. Similarly to a traditional hotel, workers are expected to book a desk in advance, usually through a software program (there are even free desk booking tools ). What is office hoteling software? The most important element of the office hoteling software is the desk booking system . Well, the same goes for your behavior in the office. Well, the same goes for your behavior in the office. Offer cloud document storage. In the kitchen area, wipe up liquid. Both allow multiple workers to use the same desk or office space at different times. Still, employees aren’t always. Moving forward, every organization will need a new operating model for hybrid work—one that doesn’t rely on old norms, like the 8-hour, 9-to-5 workday. 301 Moved Permanently. It is rare that anyone can remain isolated in their office and still be skilled at their job. Communicate, then implement office hoteling best practices. Office hoteling began in the 1990s due to advances in mobile technology, with. You should be careful, however. As companies increasingly embrace hybrid workplaces that will see fewer employees in the office, it's easy to understand why many are contemplating an office hoteling model that ditches assigned. 2. As opposed to a fixed seating setup, based on the desired attributes like date, time, location etc. The primary difference between hoteling and hot-desking is in the way employees can access desks in a workspace. Many employees will return to the office after Covid-19 without a traditional workstation as companies embrace office hoteling. This translates to improved occupancy, a greater variety of spaces dedicated to different purposes. Super excited to announce that you can now find a selection of goods from Forest Etiquette stocked @heartbeatsupplyco. Communicate Rules & Expectations. It may also be worth it to teach employees about office hoteling etiquette, which can be applied pretty well to the hot desking model as both concepts are hugely similar. Making the switch to office hoteling means you’ll have to take another look at your workplace etiquette. However, having many people in close proximity can result in some issues. Hybrid work has drastically changed how we measure the success of a workplace. The issue exposed by Atlanta News First months-long investigation is called office hoteling: housing teens in government offices for weeks or even months without a bed and without going to school, according to DFCS records. Sanitizing the workstations after use also becomes easier. 3. 5 Metrics to track in the hybrid workplace. Hey, I am a HR manager for an online news outlet. There are reasons why they don’t produce the desired interactions. As companies increasingly embrace hybrid workplaces that will see fewer employees in the office, it's easy to understand why many are contemplating an office hoteling model that ditches assigned. Avoid Using Products or Eating Foods With Strong. From ensuring that the music you’re playing through your headphones isn’t too loud, to keeping the noise levels to a minimum when you’re having a quick chat with your colleagues - you want to. While the physical layout of a hoteling office may not change, the configuration of people throughout the office almost certainly will. There's an intrepid story over at the Wall Street Journal from late yesterday that discusses the concept of shared or open workspaces. A digital technology called office hoteling software enables employees to reserve desks for the days they intend to be in the workplace. Observe hygienic practices. Silence your phone. 3. Make Sure This is the Right Decision for Your Office. The final hoteling set-up includes seven hoteling sections throughout the 4th and 5th floors of 25SP, to allow better team collaboration. Your office can be set up to include collaboration spaces, huddle rooms, closed-door offices, open floor plan desks and workspaces, meeting rooms, etc. Download the "Unassigned Workspace Etiquette and Sample Guidelines". Common courtesy is a staple in desk sharing environments, and “please” and “thank you” go a long way. This is the opposite of an “I” statement and they will probably make your boss a defensive one. It’s never been easier for workers to collaborate—or so it seems. Integrate a strict (er) booking policy. Many people are now working in flexible. Bagnera says there are a number of factors to consider when deciding how much money to leave, including the type of hotel you. Office hoteling allows employees to reserve time in the office when they need to be there and work. Activity-based working environments. Collaborate with internal teams (e. Desk hoteling is a space-sharing strategy for the workplace in which employees reserve their workstations ahead of time. Many companies have looked to office hoteling as a means to cut square footage and save on rent, but Benjamin Osgood, founder and managing director at San Francisco-based Recreate Commercial Real. 5. The third and final gem in the Industrious crown of coworking spaces, this fashion district locale is in the heart of downtown Philadelphia and features a welcoming environment with productivity, community, and creativity in mind. The software offers comprehensive data analytics and 3D. In office settings, there’s more than one kind of hoteling. It’s a workplace filled with barriers—cubicle walls, individual offices, and tucked-away conference rooms. Office hoteling is a system that allows employees to reserve and utilize workspaces on an as-needed basis, rather than being assigned a fixed desk or office. Prior to the pandemic, maximizing space utilization was one of the primary goals of effective space management. Office hoteling and hot desking are both processes that allow employees to search for a desk to view real-time availability, either on a digital map or in-person, reserve a seat and check in and out. Increased employee satisfaction and. Employee expectations have changed for good, with more than 80 percent of managers saying they expect more. Space Management and Scheduling . Here’s a great example: The main idea of office hoteling best practices is temporary occupancy. Like hot racking, a hot desking office can help companies reduce expenses on space and equipment. • When combined with hoteling, telework results in tangible space savings by reducing the need for permanent, assigned workstations for all employees. Flexibility and adaptability. I have a specific question about the platform itself, in the material it says that you can create multiple shifts for each workspace. in the office next door or an apartment across the city. Share. Hoteling, also referred to as ‘ office hoteling,’ is the process in which office workers do not have any assigned seating. Helps effective space utilization: Hoteling reduces the number of desks required without restricting. Office Hoteling is a flexible workplace practice that allows employees to use a reservation system to find and claim a workspace or resources, on-demand and for a specified period of time, to fit their working needs. By offering features such as reservation and booking systems, desk and workspace management, reporting and analytics, and integration with existing tools like. Here’s a useful guide on sharing a desk in a hybrid office setting. Make sure you have enough collaboration spaces. Date Published : Jul-26-2021 Written By : Kim Brown Desk hoteling (as well as office and workspace hoteling) is a rising trend in the corporate world. Hot desking is the idea that a worker can show up at any office on any day and choose from any available shared workstation space. Openly advertising protocols for visitors, social distancing and housekeeping will establish a sense of trust that employees’ health and safety are top priorities. Facility managers (FMs) who need to optimize for hybrid work may turn to reverse hoteling if they need to offer permanent, assigned desks along with more flexible options. A clean and neat work space is one way to maintain harmony in the increasingly confined spaces of the modern office. Desks have been found to have more germs than toilet seats, and flu and cold travel fast in the office. Explore the fundamental principles and best practices of good calendar invite etiquette. It’s one of the ways you can “hotel” your office space. 3. When working at the primary facility, employees use non-dedicated, non-permanent workspaces assigned for use by reservation on an as-needed basis. 3. Open office: An open work space for more than three people with or without cubicles. Whether it’s at hoteling desks within your office, at home, or on the road, the flexibility of. After they’re finished with their work, they need to remove personal items from the desk so their colleagues may use it. Additional hoteling sections are also being considered. 2. The touchdown/hoteling rooms will have a mix of. 10 Common Cell Phones at Work Etiquette; 15 Steps Guide to Office Hoteling Etiquette; 14 Call Center Customer Service Etiquette – Learn Easily; Wrongful Termination due to Disability – What You Can Do; 6 Steps on How to Successfully Work from Home; 16 Tips on How to Get Media Coverage for Your Business; 14 Future Trends. Many companies have looked to office hoteling as a means to cut square footage and save on rent, but Benjamin Osgood, founder and managing director at San Francisco-based Recreate Commercial Real. At its core, hoteling is ultimately about flexibility, and flexible office spaces cater to this spirit. Davies suggested firms designate at least 20% of their office space for hoteling in order to guarantee available desks. An interactive wayfinding map is an excellent way to solve this. Things will be different around the office and campus post COVID-19, and a robust training and change communications program will establish the “new normal. If you are sensitive to noise and find it unsettling, employ your ear buds or headset to stream your favorite music. 3. Once set, you can decide if you want to make strict or loose hybrid working policies that will instruct how the system. The reservation system functions similarly to how you reserve a hotel room (hence the name). Hoteling refers to the short-term provision of non-permanent office space to a worker -- essentially 'renting' a desk for the amount of time you need it. A 2022 Gallup poll shows that hybrid work has increased steadily since 2020 to a high of 49% in June 2022, and 8 in 10 remote-capable employees are on a hybrid schedule or work remotely full time. Book your desk and plan the workweek. IT leaders are being charged with ensuring the success of new workplace strategies that blend in-person and remote collaboration. But the pandemic push toward remote and hybrid work is leading more companies. Wipe Down Surfaces With Disposable Cleaning Wipes. 8% below 2019 levels, according to JLL. To accommodate new realities and expectations, many offices and companies. [Shot of three employees in a meeting room. Many employees will return to the office after Covid-19 without a traditional workstation as companies embrace office hoteling. Hot desking etiquette is a recent trend among companies, big and small. Both hot-desking and hoteling upend the model of a specific employee being permanently assigned to a dedicated desk. When people aren’t coming into the office regularly, hoteling, which involves employees scheduling their. Hot-desking—also known as desk hoteling, desk sharing and free seating—is an office arrangement in which the employees are free to choose their workstation on a given day. On the reciprocal side, employees should make it a point to positively welcome desk mates and neighbors. 4. Today, a network of mobile employees, remote workers, part-time employees. It’s true. Lastly, the room will be available in the next thirty (30) minutes with yellow. 905-735-2211 x7642 Monday - Friday 8:30am - 4:30pm EST. If you follow these rules, you can boost the office's overall productivity. Here is a summary of the most important factors for the most successful implementation of office hoteling. Here’s a few tips to create a productive work environment: Personal Hygiene RulesThis hot desking policy refers to our employees who are able to occasionally work from outside the office, work flexible hours or don’t need a specific desk by nature of their jobs (for example, receptionists and office managers are excluded. The conventional office. 1. As companies increasingly embrace hybrid workplaces that will see fewer employees in the office, it's easy to understand why many are contemplating an office hoteling model that ditches assigned. Office hoteling has become one of the most significant trends in professional office management. Assigned seating creates structure and order. Reduces the need for furnishings and technology required to support employees. Office hoteling is the middle ground between completely open seating and assigned workstations. OfficeSpace Desk Booking Software. The new table would be as. “Check in with teams to see what’s. This system ensures hot desking’s advantages and removes the daily scramble for chairs. Rather than signing a long-term traditional office space lease, flexible workspace agreements allow you to choose terms and rental lengths that better align with your company’s needs. FlexWorld FlexWorld Series 2023 Recap . Wayfinding is one of the most important aspects. If you are having trouble connecting with others while in the office, tell them. Assigned seating creates structure and order. If you're house hunting you'll need to know some open house etiquette tips. ( c) If there is no suitable space in buildings under. 3135 or request a free quote online to learn how our experts can help you get back to work quickly and seamlessly. Hybrid work can easily save you a stunning 40% of your office space costs. Instead, the total number of desks is reduced and, depending on the company policy, seats are reserved in advance or are taken up on a first-come, first-serve basis. Companies considering using office hoteling. Edit and update promotional materials and publications (brochures, videos, social media posts, etc. “Don’t stop experimenting,” JLL’s Rishi said. )Looking at facility management vs. 10 steps to turn hot desking hell into desk hoteling heaven. 2. Public-sector organizations may have an opportunity to reduce office space or reconsider where offices are located to better suit the future workforce. There's an intrepid story over at the Wall Street Journal from late yesterday that discusses the concept of shared or open workspaces. Keep the workplace clean. Etiquette Expert and Modern Manners Authority; Owner, The Protocol School of. Its success, however, is dependent on many details in its daily implementation. Here’s a set of rules for better use of hot desks: Cleanliness: “Don’t eat at. Hoteling office spaces are easier to clean. Hoteling. It’s the golden rule of life—treat others as you want to be treated. With office hoteling, spaces can be reserved ahead for an extended length. Deskbird, as its name suggests, is a software that can help book hotel rooms and workspace. Read more about hoteling: Office hoteling best practices and etiquette Reverse hoteling: Best practices for the hybrid officeSuccessful desk sharing stems from positive attitudes and the willingness to be social. Try "Hoteling" and "Zoning" "Hoteling" is a variation of hot desking that allows people to reserve desks in advance. Designate Spaces for Different Purposes. There's no magic ratio for an office hoteling model. Assess the Space You’re Working With. 1. openresty3. This approach promotes mobility and flexibility, encourages collaboration and reduces costs. Offer an easy-to-use desk booking software. Whether it’s at hoteling desks within your office, at home, or on the road, the flexibility of. Office hoteling, also known as desk hoteling or hoteling, is a space management practice that uses unassigned seating. This allows employees the freedom and flexibility to work where they want when they want. Download the "Unassigned Workspace Etiquette and Sample Guidelines". Serviced offices, co-working spaces, hot desks, virtual offices, and managed offices are. The terms are often incorrectly used interchangeably. Sync in-office schedules and seating with colleagues and friends. It might be one nice piece of artwork that you love, a framed inspirational quote, or perhaps a cork board with a few photos, postcards or sayings that bring you joy. This method is often used to increase efficiency and reduce real estate costs for companies. Educate employees and equip them with the proper information and tools to lower exposure and protect from germs. Others, however, believe that the trend began by relaxing the traditional etiquette rules of workplace etiquette, including the casual clothing business. For companies adopting flexible and hybrid working. As a result, this makes the hoteling approach to office space more accepted in these firms as the real estate is fit for purpose. Many employees will return to the office after Covid-19 without a traditional workstation as companies embrace office hoteling. June 7, 2019. Set ground rules around desk etiquette. Businesses can increase sales or increase their reputation. Having a package of disposable cleaning wipes in the room makes it easy for employees to clean and sanitize the conference room after use. Here are 11 best practices for sharing a desk: Consider Beginning With a Test Run. Bring in a Space Management Tool to keep track of how your desks are being used. Overview. Giving employees access to desk hoteling software to book a workspace is convenient…but not if etiquette standards are muddled. Desk booking is new for everyone in the office, including your employees. Save money. As with any kind of change management in the workplace, it’s important to help employees feel prepared and supported in their adoption of office hoteling. It is one method of “hoteling” your office space. When it comes to shared office etiquette, it’s important to keep the noise to a minimum when you’re at your desk. Office neighborhoods (and hybrid work as a whole), by definition, lead to two very important benefits: You need less office space. Locations. is crucial for a positive office hoteling experience. A well-executed designed and executed plan will streamline the process, reduce anxiety and misunderstandings, and hasten acceptance, assuring a smooth transition and adaption to the new environment. Avoid conflict with other guests. It also ensures everyone entering your building is compliant with all post-Covid protocols. Analyze your space and reduce costs. With our space management software, you can track and measure how your space is used, so you can make informed decisions about your real estate portfolio,. In fact, office hoteling and hot desking have been around for over a decade. Instead, experts say companies need to conduct a thoughtful exploration of their workplace to determine the optimal number of desks per employee. With an approximate six-month lead time until the relocation, SCG created and managed a robust communication strategy, plan, and schedule for communications and activities leading up to the transition to the renovated space. Read these 10 tips for proper etiquette rules while. marketing) and maintain open communication with senior management.